Top Collaborative Apps & Services For Video Production Team

27 Apr 2020

5 Min Read

We live in the age of software. We do a lot of our activities using online software, where people can follow us up on what we’re doing and also Communicate or Collaborate as well. And when it comes to the world of video making and content creation, collaboration becomes even more relevant. Almost all production and post production processes are done with a team working together moving the project forward. So in this blog, we want to talk about some helpful apps and services that help video teams run their video projects even when they can not be physically together. This blog is mainly focused on team communication and task management. We also have other blogs covering premises such as Video Cloud Collaboration (and also another one talking about our personal picks that we use everyday).

Messaging and communication

Being in touch with colleagues at work is essential to keep the business rolling. Production companies deal with hundreds or even thousands of emails per day talking about every project. Even smaller content creators have a lot to communicate about and collaborate on in their team when working on videos. It makes it hard to keep track of and manage them. One of the first capabilities of the progressed software technology is to manage and classify data, which in this case, are messages. So it is of use to ease this process and it‘s exactly what these apps are doing.


Slack works in a way that you should start using Slack by creating a community. Each community includes several channels for different purposes like #marketing, #customer support, #design, etc. members of the community can switch between channels to inform, discuss and ask questions. You can also create private channels to limit access to a few people that you want. One-to-one video and voice call on Slack is free but if you want to have team calls, you must be on a paid plan. You can have up to 15 people in a group video call.
Keeping In Touch With The Team In Slack


Discord is generally known as a communication platform for gamers but it’s not all it is. It somehow holds similar characteristics to Slack. If you say Slack vs Discord, I can say the notable differences between the two include low price plans, lighter application run, and free unlimited voice calls for Discord. 

Recently, they’ve also increased the capacity of the Go Live streaming and screen share from 10 to 50 people to ease communication during Corona time.

Discord App Is A Great and Feature Rich Platform Not Just For Gamers

Microsoft Teams

Microsoft Teams is a communication app exclusive to Office 365 subscription service working very well for small businesses for free. Handy tools like message translation and recordings with automatic transcription set Microsoft Teams apart from the others, however, they’re on the paid plan for Office 365. 

Free, unlimited audio and video meetings with up to 250 participants and high capacity for apps and services integration (something around 140) are also tempting.

Team Communication Inside Microsoft Teams


Flowdock is another group chat service for businesses to ease communication like the others on the list. One of the first ones in fact. Here you create flows, something like the general workspace of the company. And then within the company’s Flow, there are Threads to organize conversations by topics. Like the functionality of channels in Discord. And you can make video calls, have private conversations, and content search tools like many other platforms. You can try it up to 30 days for free but to continue using you have to pay but it’s not that much.
Collaboration And Communication With Flowdock


Webex is Powered by Cisco and is a popular platform but like Flowdock it doesn’t have free plans and you can only try it for 14 days as a trial. You can have video conferences up to 40K audiences with the ability to record it and also schedule it in advance to save it to the calendar. Apart from file sharing and immediate video chat button, there’s an interesting Whiteboard capability in Webex to make presentations become more understandable. You can draw in your smartphone or any other device you’re using, to demonstrate what you’re talking about.
Cisco Webex Coming To Help During Isolation Time

Task management

It’s the main responsibility of every team manager to manage his/her employees. This process classifies into tasks that get assigned to different members of the team like video editor, sound designer, colorist, etc. Traditionally it was the hardest part to keep everything together but now there are platforms that made it ten times easier for managers to manage employees and the tasks that are assigned to them. So let’s see how these platforms can help video making and filmmaking teams do their job.


In Trello, you create Boards that are the workspaces. Workspaces that you add people who are working on that section. On each board, there are lists that address different topics and under every list, you can add cards that are specific tasks that can be defined by tags of progress.

While you can use Trello as a personal work management platform, you can join up to 10 team boards to work with your colleagues. 

On the free plan, you can attach files up to 10 MB, and one Power-Up for each board. Power-ups are features to add calendars, do automation, bring third-party reporting and more that are unlimited in paid plans.

Managing Tasks And Teams Inside Trello


Asana is established by the co-founder of Facebook Dustin Moskovitz, Asana is a popular platform for many users. On its free version, having usual task management features like defining tasks and checking lists and boards aside, you get calendar view, list of assignees and the due date. You can also integrate Asana with other popular apps like Jira, Adobe creative cloud, Gmail, Google Drive, and many more. You can add up to 15 people to your team in free membership and get status updates for their work.

Task Board Workflow In Asana


Monday is the company that started out with a kinda awkward name as Dapulse and then turned it into Monday, is a platform to manage tasks and time with a lot of features. Features like being able to see the availability of the team in a timeline or a workload chart. Time tracking, in which you can see how much time is spent on each task, and Audit log, where you can see who logged in when and from which IP address. And an interesting one called Eliminate Noise that enables you to get notifications on updates that are only relevant to you.

It doesn’t have a free version so you can only enjoy its 14-days trial if you don’t want to pay.


MeisterTask is the usual scenario for the task managers with members, tasks, and boards. It gives you limited features on a free plan such as only 3 projects adding, so you can’t do much with the free version. But you get other features like multiple checklists, Kanban boards, Smart automation, time tracking, and unlimited file attachment for business and enterprise plans. It is also capable of providing Statistics and reports that give you insights about the duration of the tasks and the flow you have in your business.


Taskworld is a visual task management platform that keeps things simple to make it easily understandable and able to be tracked. Its visual characteristics include setting color for due dates and tags along with the descriptions and custom backgrounds. It has a visual timeline to show the process as well as feedback and performance review. Having file management possibilities, checklists, accessibility from multiple devices, and multiple language options, are other features that make Taskworld interesting.

It doesn’t have a free version but gives you a 30-day trial with all the features and unlimited users.

Overviewing Different Teams And Their Tasks In Taskworld


All in all, it’s time to move our work forward to the next level. Of course, the mentioned services here are great for working “office-free” but that’s not their sole purpose. Especially production teams can benefit from using services mentioned here because we all know how video creation can become a complicated web of many different tasks. So if you want to choose a platform to communicate and collaborate through, consider your needs, budget, the capabilities of your team and the smoothness of the platform for you. Good luck

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